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The Digital Data Award

In an effort to improve the transparency, speed and efficiency of the property buying and selling process Local Authorities and, in particular Local Land Charge sections, are undertaking a range of data digitisation and cleansing projects.

Information used for statutory purposes, or as part of a buying and selling transaction needs to be of the highest quality and this new Award focuses on the five characteristics of high quality information. Accuracy, Completeness, Consistency, Uniqueness, and Timeliness. 

  • Accuracy - Any information that is input into a data base is presumed to be perfect as well as accurate.  The information must be deemed reliable.  Flaws will arise but well designed and managed processes should be able to ensure that any anomalies are quickly identified and corrected.
  • Completeness is another attribute of high quality information. Partial information may as well be incomplete information because it is only a small part of the picture. Completeness is as necessary as accuracy when inputting data into a database.
  • Consistency is key when entering information into a database.  For example, street names should follow the national BS7666 standard. Once the fields have been set in the database, clear rules should ensure non-compliant information cannot be entered.  
  • Uniqueness is the fourth component of high quality information. The nature of local authorities means that much of what they do is unique to them and this helps add value to any information being made available.  
  • The last important aspect of information is new and current data is more valuable to the market than old outdated information, particularly now in this era of “prop-tech”. Real-time information is an element of timeliness.   

Applications are welcome from Local Authorities for data capture and cleansing projects of any size but the projects must include data used by Local Land Charges, or data used for CON29 purposes. You must be able to demonstrate the success of your programme and the methodology used.

 The judging panel will in particular be looking for:

  • A description of the project and its aims;
  • An explanation of how the project was funded (e.g. via long term service cost recovery via the Local Land Charges fee) and where the expertise for it came from;
  • How staff and users were engaged in designing the approach or service, including the projects relevance to internal requirements and those of external parties such as The Land Registry;
  • Evidence that the project has achieved the goals in question.

The criteria below will also be used to assess entries. A survey process may be used to help assess applications.

  • First and foremost, evidence that the digital programme has, or will, create a tangible business change to facilitate improved outcomes, for instance for service users, staff, a directorate in the council, or externally, with HMLR for example.
  • Evidence that all staff, including senior managers, had or have a clear understanding of the role digital plays in the future delivery of their services and the function of their directorate as well as the future of council.
  • The level of innovation and ambition in using technology to reform ways of working across a range of services.

Submit your entry here!

Closing Date: 12 January 2019

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